✨ Features

Seven tools. Every project. No setup.

Open a project and everything’s already there: somewhere to post, plan, talk, keep files and meet. Here’s what each tool does.

📝 Stream

Updates people
actually read.

Post announcements, decisions and ideas where the whole project can see them. The conversation happens in the comments underneath, not in forty scattered threads.

  • Proper formatting: headings, bold, lists, links and tables
  • Images in the post: paste, drag or pick them in
  • Attachments filed straight into the project’s Files
  • Paste from ChatGPT, Google Docs or Word and the formatting comes too
  • Comments with @mentions on every post
A stream post with headings, an image of a colour palette, a bulleted list and a numbered list

✅ Tasks

Two ways to work. Pick yours.

Everyone chooses the mode that suits them, project by project. Same tasks underneath, so switching never loses anything.

Tasks in Business mode as a board, with task IDs, priorities, labels, due dates and owners

Simple

Plain to-do lists that stay out of your way.

  • An owner and a due date for every task
  • Quick add: type “Fix login @mia fri” and it’s assigned and dated
  • Checklists, notes with images, files and comments
  • Repeats daily, on weekdays, weekly, fortnightly or monthly
  • Filter to mine, overdue or unassigned

Business

For teams that run real workflows.

  • Your own workflow states, from Backlog to Done
  • Priorities and coloured labels
  • Task IDs like WR-12 you can search for
  • List, board and table layouts
  • Group by state, priority, person, label or due date

📋 Boards

Kanban, minus the seventeen settings.

Columns and cards. Drag one to the other. Add detail when it matters. That’s the whole feature, because that’s the whole job.

A kanban board called Launch plan with To do, Doing, Review and Done columns, labelled cards and owners
📁

Files

One home for everything the project needs to hand.

  • Folders inside folders
  • Uploads up to 20 MB, with image previews
  • Write docs right inside PolarBoard
  • Comments on every doc
💬

Chat

For the quick stuff that doesn’t deserve a post.

  • One relaxed group chat per project
  • Quick questions, links and “nice one!”
  • Keeps the chatter out of the stream
📆

Calendar

The dates that matter, where everyone can see them.

  • Events with times, or all day
  • Notes and comments on each event
  • Everything coming up, grouped by day

Two AI extras, included free.

The bits that usually cost extra, built in and ready the moment you sign up.

🎥

Meetings

Paste a Google Meet, Zoom or Teams link and the notetaker joins, transcribes the call live and writes the notes, decisions and action items as you talk. Meeting in person? Record from your browser.

Explore Meetings → 🐻‍❄️

AI assistant

Ask in plain words and the bear sets up boards, adds and assigns tasks, posts updates, books events and finds anything across your projects. It checks with you before it changes a thing.

Meet the assistant →

Across every project.

The things that tie your projects together, so nothing gets lost between them.

🔔

Notifications

Everything that happened since you last looked: posts, comments, finished tasks and meeting notes.

📈

Activity

The story of every project, day by day. Perfect for catching up after time off.

🙌

My Work

Your tasks from every project on one page, sorted by when they’re due.

✉️

Emails you can switch off

A note when someone assigns you a task or @mentions you, and a morning email of what’s due. Turn each one off any time.

💬

Comments everywhere

Discuss posts, tasks, cards, docs and events right where they live, with @mentions to pull people in.

🔒

A Personal project

A private space for your own to-dos and notes, set up for you the moment you sign up.

See it for yourself.

It’s free, and your first project is ready about a minute after you sign up.

Create your free account