We're building the future of team collaboration — with AI
Polarboard started with a simple idea: project management shouldn't be complicated. Now we're combining AI-powered meeting transcription with simple kanban boards — because the best work starts in conversation.
Smart by design
AI that saves you time, not tools that waste it.
Fair pricing
Flat rate, not per-user. Grow without surprises.
Built for small teams
Made by a small team, for small teams.
Our story
Polarboard is built from our small office in the picturesque town of Velez Rubio, nestled in the mountains of Almeria, Spain. It's a place where the pace of life is slower, the air is cleaner, and we can focus on what really matters: building great software.
In 2023, we were frustrated. Every project management tool we tried was either too complex, too expensive, or both. We spent more time managing our tools than actually getting work done.
So we decided to build something different. Something that gets out of your way and lets you focus on what matters: shipping great work with your team.
Polarboard was born from that frustration. We stripped away the bloat, focused on the essentials, and created a tool that teams actually enjoy using. Working from a small town has given us perspective—we know that not everyone needs enterprise complexity, and that's okay.
In 2024, we saw the same pattern repeating across every team we talked to: people would have meetings, scribble notes, and then spend time manually creating tasks. Action items got lost. Decisions were forgotten. So we built AI-powered meeting transcription right into Polarboard. Now your meetings automatically generate the boards and tasks your team needs. It's the bridge between talking about work and actually doing it.
We're a small, bootstrapped company that believes in sustainable growth and building products we're proud of. No venture capital, no pressure to chase growth at all costs—just honest software made by real people.
"Smart tools,
less busywork."
Made with care in Spain
Our values
The principles that guide everything we build.
Simplicity first
Every feature we add must earn its place. If it doesn't make your work easier, it doesn't ship.
Customer obsessed
We talk to customers every day. Their feedback shapes our roadmap and drives our decisions.
Trust & transparency
Your data is yours. We're transparent about how we use it and never sell it to third parties.
Ship fast, iterate
We release early and often. Small improvements every week beat big launches every year.
Craft matters
We sweat the details. Every pixel, every interaction, every word—it all matters.
Remote-first
We're a distributed team across the globe. We build for remote work because we live it.
A product by Default Settings
Polarboard is built by Default Settings SC, a small software company based in Velez Rubio, Spain. We're passionate about creating simple, focused tools that help teams work better—without the bloat.
From our office on Calle Granada, we build products that we'd want to use ourselves. We also build other tools you might like. Check out our full portfolio and learn more about what we do.
Default Settings SC
Calle Granada 7, Velez Rubio
Almeria, Spain